GCE Level 1 Cohort - Frequently Asked Questions

Here are some frequently asked questions about the GCE Level 1 cohort. If you can’t find the answer here, please fill out our Tech Support Form and someone will get back to you.

Basic InformationRegistrationAccount Information & Chrome ProfileCohort Work
 CEU InformationAshland CreditTaking the ExamEnd of Cohort

Basic Information

How often is the GCE cohort offered?

The cohort opens three times per year – fall, spring and summer. Cohort dates include:

  • Fall 2021: September 20-December 7, 2021
  • Spring 2022: January 18-April 15, 2022
  • Summer 2022: May 16-August 5, 2022
Is there a cost?

There is no additional cost for the cohort for teachers and staff from the Northern Buckeye full member districts and five full service non-member districts. Click here to see if your district is eligible for this training at no additional cost. The cost of the cohort is $150 for teachers and staff of other non-member schools or non-public schools. If a group of teachers from non-member or non-public schools wishes to participate, and the school handles payment for the teachers, there is a 50% discount.

Is credit available for the cohort?

Educators have two options for credit – CEUs and college credit from Ashland University. Please see the CEU Information and Ashland Credit sections for more details.

What work do I have to do for this?

There are eight modules that make up the GCE Level 1 cohort. In each module, participants will complete the following:

  1. Videos – watch these to learn about the various Google tools. Slides from the videos are included for reference.
  2. Scenarios – practice the skills taught in the video. Follow the instructions step-by-step and provide screenshots and/or links as requested.
  3. Assessment – multiple choice questions similar to those you’ll find on the Google exam. Attempting these questions gets you credit for them; the score does not matter.
  4. Exit Ticket – complete this after you have completed everything and turned it in. This prompts us to grade.
What do you mean by self-paced?

Participants can complete the modules at their own pace. We recommend that participants plan to complete at least one module every week and a half.


When can I get started?

Cohort information, including prerequisites and NWOCA.info account setup will be sent the week before the cohort opens. If you have registered after the cohort start date, it takes 24-48 hours to get this info.

When does registration open? When does it close?

Registration generally opens the month before the cohort start date. Registration will close one month prior to the cohort closing date. For Fall 2021, registration opens on August 9, 2021 and will close on November 3, 2021.

How do I register for the cohort?

Fill out the Google Form linked from the main GCE level 1 page.

Is there a limit to the number of people who can participate in the cohort?

There is a limit of 200 participants in the cohort each time it is offered.

Account Information & Chrome Profile

I have not received account information.

It takes 24-48 hours to create your account and give you access to the cohort. If you don’t receive it after two days, please reach out again. Thanks for your patience.

I forgot my password! Can you help?

If you have forgotten your password, please email Chris (malanga@nwoca.org) AND Kristie (hughes@nwoca.org) and one of us will reset your password.

How do I set up a Chrome profile?

Here are some videos showing how to create a profile on Windows, Mac and Chromebook. Or, if you prefer, here is a tutorial.

I keep bouncing back between my school and NWOCA accounts.

This is happening because you did not properly set up a Chrome profile for your nwoca.info account. You will need to be signed into this profile for all NWOCA work otherwise you will continue to have issues throughout the cohort.

To set up a Chrome profile, see this FAQ: How do I set up a Chrome profile?

Cohort Work

The module directions say that I need to share with a link. How do I do that?

Here’s a quick tutorial to show you how to share via a link: http://ior.ad/71uN

I can’t access the cohort work.

To access the modules, from your nwoca.info Chrome profile, go to Google Classroom and accept the invitation to the Cohort classroom (click the Join button). Then you will be able to find all the module work in Google Classroom, under the Classwork tab.

How do I complete the scenarios?

Each module will have a scenarios packet that includes both the directions and places to submit your work. To find this, look under the Classwork tab in Google Classroom. Open the scenarios (Google Slides) and follow the instructions.

I have weird emails in my Gmail inbox from Barney Rubble, Queen Elsa, etc. What should I do with them?

You will need these emails for Module 5, so please don’t delete them. Please do not mark them as Spam as it will cause problems for us in the future.  If you have already deleted the emails, please reach out to us.

On the assessment, I only missed one of the answers and it marked the entire question wrong. This isn’t fair!

One of the downsides with Google Forms auto grading is that it is all or nothing. As a teacher, you can go in after the fact and correct things that don’t look right for your students. With so many teachers in our cohorts, we are relying on the auto grading and not taking the time to fix them, because the only thing that matters to us is that the questions are attempted. Anything you do miss, you should review prior to taking the exam, if you are planning on doing that.

How do I take a screenshot?

To take a screenshot, follow the directions in this image. Directions are included in each work packet.

Make a link clickable by highlighting the entire link, then press Ctrl-K (Cmd-K on a Mac).

I am having a problem with a module. Where do I go for help?

Fill out our Tech Support form and someone will assist you.

How do I turn my work in?

To turn in your assignment, you have to close the scenarios Slides deck and go back to Google Classroom. You should find the assignment on the Classwork page, click once to preview, then click View assignment. Then in the assignment details, it will be on the right side and may not be blue. Here is a screenshot to help.

What if I don’t finish the course? 

If you don’t finish the course, you can retake it again. We will transfer your completed work into the next session. Please contact us if you need to do this.

CEU Information

How does the CEU credit work?

If a teacher participates in the entire cohort, they can earn up to 12 seat hours of time (1.2 CEU) to be used toward licensure renewal. Following completion of each module and verification of the tasks by the instructors, a certificate for 1.5 contact hours will be provided.

Do I get a certificate for the course? How do I prove to my administrator that I took it?

You will get a separate certificate for each module once it’s graded. After the cohort closes and all work has been graded, a statement of all hours will be sent, hopefully within the following week. Some LPDC prefer the individual certificates and some accept the statement. You’ll need to use one or the other.

I am missing a certificate or they are coming out of order.

The certificates are sent automatically after things are graded. Kristie and Chris split the grading – Chris does the odd and Kristie does the even modules – and we don’t always go in order. If there is something incorrect or missing in a module, we will let you know. Otherwise, your certificate will come eventually.

I originally said I wanted to take the cohort for CEUs, but now I want Ashland credit. Can I switch?

Yes, as long as the registration deadline hasn’t passed, it will be no problem. Just email Chris and/or Kristie and indicate that you want to switch and we will make the change on our end. Please delete all CEU certificates that you have received.

Ashland Credit

How does Ashland credit work?

You can choose to receive one graduate credit through Ashland University for an additional cost of $180. There is no additional work required to receive the Ashland credit. Registration details will be provided in Google Classroom at the start of the cohort.

Do I get a certificate for the course? How do I prove to my administrator that I took it?

If you are taking the course for college credit, you will not get any certificates; your Ashland transcript will serve as proof you took the course. Once you have completed all the work and it has been graded, the grade will be posted at Ashland. An email will be sent to you letting you know this. You will be able to print a transcript from the Ashland portal.

When can I access my grade from Ashland?

During the cohort, Kristie posts grades every Friday. So, once all your cohort work has been completed, graded, and returned back to you, Kristie will send you a message that your grade has been posted. It usually takes Ashland a couple days to process your grade, so we recommend checking their portal on Wednesday of the following week.

How do I print the transcript from the Ashland portal?

Once you get the message from Kristie that your grade is posted, you can follow the directions in this document.

I originally said I wanted to take the cohort for Ashland credit, but now I want CEUs. Can I switch?

Yes, no problem. Just email Chris and/or Kristie and indicate that you want to switch and we will make the change on our end. You will begin getting certificates within a few days.

Taking the Exam

Do I need to take the exam in order to receive credit?

The cohort was initially started a few years ago to help teachers become Google Certified Educators Level 1. All of the assignments and assessments were created with this in mind. While we encourage you to take the GCE Level 1 exam, it is not a requirement. Again, totally up to you whether or not you take it. If you do, we appreciate knowing how you did as Google asks us to track our training opportunities.

How much does the exam cost?

The exam costs $10 and that is paid directly to Google’s testing provider.

How long is the exam?

The exam can take up to 3 hours and has multiple choice questions and scenarios just like our cohort.

Can we take the exam in person with you?

Due to the COVID-19 situation and changes to the Google exams, we will no longer be able to do review sessions and in-person exams. If you wish to take the exam (which we encourage you to do), you will have to register and take it on your own.

How do I register for the exam?

There is information on registering for the exam and review information in Google Classroom.

Which account should I use to sign up for the exam?

You do not want to use your nwoca.info account to register for the Google exam because you won’t always have access to that account. We recommend using a personal account or a school account. The benefit to the personal account is that your certification is yours and stays with you even if you change schools.

Oops. I accidentally used my nwoca.info email address to register for the exam.

You can take the test with your NWOCA account. It is not preferred but it will work. Once you pass the exam, you will receive a certificate. It will come to your nwoca.info account. Just keep that certificate and if/when you ever go to renew it, just make sure you use your other account. As far as we know, there is not a way to transfer your email address in the testing portal. The certificate will have your name on it and that should be good for now.

I had a problem while taking the exam. What can I do?

First, you’ll need to fill out the form here: https://support.google.com/a/contact/certification. If you have filled out that form and did not get a response within a few days, please try filling out this form.

I took the exam. When and where do I get my results?

You will get results within 14 days at the email address you registered with. Also, check your Spam at that account. The results are notorious for going to Spam.

End of Course

Will I have access to the work once the cohort is completed?

Access to the Google Classroom and your nwoca.info account will end 90 days after the cohort closes. You will be provided access to the videos and slides presentations indefinitely. Please check your school email for details.

How can I save any documents from my NWOCA.info account?

To save documents, first share them with your school or personal account with edit privileges. Then, from the other account, make a copy of each document so that you are the owner.

I’m now a GCE Level 1. What does Level 2 look like?

For Level 2, we offer 3 seat hours per module, so it is a bit more involved. Level 2 is more concept-based instead of product based. The other difference with Level 2 is while the work is still found and completed in your nwoca.info account, the work itself (Google Form, Site, etc.) can all be done in your school account. This is an advantage because anything you create can be re-used in your classroom. Plus, if you already have something done that meets the criteria, you can just share the link with us.